Secure Your Microsoft 365 Account and Keep Hackers at Bay by Doing These 5 Things
Microsoft 365 is a powerful productivity suite that businesses rely on for everything from email and file storage to collaboration and project management. However, with great power comes great responsibility – and in this case, that means keeping your account secure from would-be hackers.
Here are five things you can do to secure your Microsoft 365 account and keep hackers at bay:
1. Enable multi-factor authentication (MFA).
MFA requires users to not only enter a password to access their account, but also to provide an additional form of identification – typically something like a fingerprint or a code sent to a secondary email address or phone number. This significantly reduces the risk of unauthorized access, even if your password is compromised.
To enable MFA in Microsoft 365, go to your user settings and look for the option to set up additional security features. Microsoft also offers an authenticator app that can be used as a second factor.
2. Keep an eye out for phishing emails.
Phishing emails are fake messages designed to trick you into giving away your login credentials or other sensitive information. They often appear to be from legitimate sources – like Microsoft itself – and can be extremely convincing.
To avoid falling victim to a phishing attack, be careful when clicking links or downloading attachments in emails. Look for red flags like misspellings or strange URLs, and always double-check the sender’s email address.
3. Use strong passwords and change them regularly.
Password strength is crucial when it comes to securing your Microsoft 365 account. Your password should be at least eight characters long, with a mix of letters, numbers, and symbols. Avoid using the same password for multiple accounts, and change your password every few months.
If you’re having trouble coming up with a strong password, consider using a password manager. These tools generate and store complex passwords for you, so you don’t have to remember them all.
4. Limit access to your account.
Make sure you only grant access to your Microsoft 365 account to those who really need it. This can mean setting up permissions for different users or departments, or simply being careful who you share your login credentials with. The fewer people who have access to your account, the less chance there is of it being compromised.
5. Keep your software up to date.
Microsoft regularly releases security updates and patches to fix vulnerabilities in its software. By keeping your Microsoft 365 suite and related apps up to date, you can help ensure that you’re protected against the latest threats.
To check for updates, go to your settings and look for the option to update your software. You can also set up automatic updates so you don’t have to worry about checking manually. By following these five steps, you can significantly reduce your risk of falling victim to a cyber attack on your Microsoft 365 account. Remember, securing your account is an ongoing process – it’s not a one-and-done task. Make sure you stay vigilant and keep your security practices up to date to keep hackers at bay.