How to Use Notes in Zoom Meetings on Mobile and Desktop
Taking notes during Zoom meetings is essential for capturing important points, action items, and follow-ups. On both mobile and desktop platforms, Zoom users can utilize various methods to ensure they don’t miss any critical information.
Desktop Notes:
For desktop users, Zoom offers the ability to integrate third-party apps for notetaking. One of the most popular integrations is with Microsoft OneNote or Evernote.
1. Integration Setup:
– In the Zoom desktop client, click on ‘Apps’ at the lower bar during a meeting.
– Browse for note-taking apps like Microsoft OneNote or Evernote in the Zoom App Marketplace.
– Install the app and sign in to your account to connect it with Zoom.
2. Using Integrated Apps:
– Click the Apps tab again during your meeting.
– Select your note-taking app to open a note directly within the Zoom interface.
– Take notes as you would normally and save them within the app for later review.
Alternatively, you may prefer to take notes manually:
1. Manual Notes:
– Open your preferred text editor or notetaking software alongside your Zoom meeting window.
– Manually type notes during your meeting, being sure to capture key points and information.
Mobile Notes:
On mobile devices, taking notes can be slightly more challenging due to screen size and keyboard limitations. However, there are still effective ways to keep track of meeting details.
1. Use Built-In Notes App:
– Use your device’s built-in note-taking app by switching between Zoom and the notes app during the meeting.
– Be sure to disable auto-lock on your phone to prevent interruptions when switching apps.
2. Voice-to-Text Feature:
– Employ voice-to-text feature in your note-taking app where available.
– Speak into your device’s microphone to transcribe notes – this can be quicker than typing on a mobile device keyboard.
3. Use a Separate Device:
– For ease of use and better multitasking capability, consider using a secondary device (like a tablet) dedicated solely to notetaking while attending a Zoom meeting on your primary device.
4. Post-Meeting Review:
– Since multitasking on mobile is more complex, make it a habit to review and augment notes immediately after a meeting concludes while information is still fresh.
For both mobile and desktop users, recording the meeting (with permission) is another great way to ensure you don’t miss any important points. You can review the recording post-meeting and take more thorough notes at that time.
In conclusion, with advancements in technology and integration capabilities, taking efficient and detailed notes during Zoom meetings has become accessible on various devices. Whether through an integrated app or manual entry, leveraging these tools will enhance productivity and ensure clarity in communication post-meeting.