How to Print Envelopes From Excel
The process is simple and straightforward, and you can customize the way your envelopes look. In this article, we will outline how to print envelopes from Excel.
1. Create Your Mailing List
Before you can print envelopes from Excel, you need to create a mailing list. To create a mailing list in Excel, you should open a new workbook and insert a table. Start by typing in the names and addresses of your recipients. Be sure to include all relevant information, such as the recipient’s name, title, company name, and address. You can also add additional fields such as a phone number or email address.
2. Set Up Your Envelope Layout
Once you have your mailing list, you need to set up the layout of your envelopes. This step is important as it will determine how your envelopes will be printed. You should open a new worksheet and select the Page Layout tab. From there, click on the Margins button and set the margins for your envelope. The margins should be set according to the type of envelope you will use.
Next, you should select the size of your envelope. Click on the Size button and select the size of your envelope from the drop-down menu. You can also customize the size of your envelope to better suit your needs. Once you have set up the layout for your envelope, you can save it as a template for future use.
3. Link Your Envelope Layout to Your Mailing List
Now that you have your mailing list and envelope layout, you need to link them. This step is important as it will ensure that your envelopes are printed correctly. You should return to your mailing list worksheet and click on the Mailings tab. From there, click on the Envelopes button and select the envelope size you have previously set up.
Excel will then ask you to insert an envelope in your printer. Once you have inserted an envelope in your printer, Excel will display a preview of your envelope layout. You should ensure that the layout matches your needs. If it does not, you can adjust the layout by clicking on the Options button.
4. Print Your Envelopes
Now that you have linked your envelope layout to your mailing list, you are ready to print your envelopes. Make sure you have loaded your printer with enough envelopes before proceeding. To print your envelopes, click on the Print button in the Envelope options. Excel will then print one envelope for each record in your mailing list.
Printing envelopes can be a time-consuming task, but with Excel, it becomes an easy one. By following the steps outlined in this article, you can easily create a mailing list, set up your envelope layout, link the two, and print your envelopes. With these simple steps, you can save yourself time and hassle and have professional-looking envelopes in no time.