Email has become an essential part of our daily communication, and it is common to receive important messages that we need to print. Microsoft Outlook and Outlook.com are two popular email services that offer many useful features, including an easy way to print emails. In this article, we will show you how to print emails from Outlook and Outlook.com.

Printing emails from Outlook

Printing emails from Outlook is a straightforward process that can be completed in just a few simple steps.

Step 1: Open Outlook and navigate to the email you want to print.
Step 2: Click on the File menu and select Print.
Step 3: In the Print dialog box, select the printer you want to use, the pages you want to print, and the number of copies you need.
Step 4: Customize the printing settings by clicking on the Settings button. Here you can adjust the page layout, print style, and other settings.
Step 5: Click on the Print button to start printing your email. Your printer will produce a hard copy of the email.

Printing emails from Outlook.com

Outlook.com is Microsoft’s free email service that is widely used around the world. Here’s how you can print emails from Outlook.com.

Step 1: Sign in to your Outlook.com account and open the email you want to print.
Step 2: Click on the More actions button (three dots) located at the top-right corner of the email.
Step 3: Click on the Print option from the drop-down menu.
Step 4: In the Print dialog box, select the printer you want to use, the pages you want to print, and the number of copies you need.
Step 5: Customize the printing settings by clicking on the Settings button. Here you can adjust the page layout, print style, and other settings.
Step 6: Click on the Print button to start printing your email. Your printer will produce a hard copy of the email.

Tips for printing emails

When printing emails, there are some best practices you should consider to make the process smooth and efficient.

1. Print only what you need: Print only the pages that are necessary to save paper and ink.
2. Customize the print settings: Adjust the print settings according to the content of the email. You can change the orientation, margins, and print style to suit your needs.
3. Check before printing: Before printing, review the email content to make sure it is error-free and doesn’t contain personal or confidential information that you don’t want to be printed.
4. Consider saving as PDF: Instead of printing, you can save the email as a PDF document on your computer, which you can later print or share electronically.

Conclusion

Printing emails from Outlook or Outlook.com is an easy task that can be accomplished in just a few simple steps. By following the guidelines outlined in this article, you can print your emails with ease and efficiency. Remember to consider the tips we provided to save paper, ink, and time, and enjoy the benefits of having a hard copy of your important messages