Introduction:

When planning an event, it is crucial to have an efficient and accurate method for collecting RSVPs from invitees. One such method is using response cards, which are included with the mailed invitations. To ensure your guests can easily return their RSVPs, it’s important to properly address the response card envelopes. We’ve created a step-by-step guide to help you navigate this process with ease.

Step 1: Select the Appropriate Envelope Sizes

The first step in addressing response card envelopes is selecting the correct sized envelopes. Generally, you will want a smaller envelope (3 5/8″ x 5 1/8″) that fits inside the larger invitation envelope (5 1/4″ x 7 1/4″). This allows the guest to easily insert their completed response card into the smaller envelope and return it to you.

Step 2: Ensure Return Address is Pre-Printed or Handwritten

Ensure that your return address is pre-printed or written legibly on the top left corner of the response card envelope. This will enable your guests to easily identify where they need to send their completed cards. It also assists in identifying any undelivered mail that may be returned to you due to incorrect addressing.

Step 3: Add Postage

To encourage timely responses from your guests, it is best practice to include pre-affixed postage on your response card envelopes. Adding postage not only adds convenience for your guests, but it also increases the likelihood that they will promptly return their RSVPs.

Step 4: Prepare for Inner Envelope Insertion

Next, you’ll want to ensure that your response card envelopes are correctly inserted into the larger invitation envelopes. When inserting the envelope, make sure that the flap of the response card envelope opens towards the back of the main invitation envelope – this allows your guests to easily access and complete their response cards upon receiving your invitation.

Step 5: Print or Write Guest Names on the Inner Envelopes (Optional)

If you prefer a more formal approach, you may choose to write your guest’s names on the inner envelope of the invitation. If you decide to handwrite the names, opt for a high-quality ink pen with a fine point for a polished and professional appearance.

Step 6: Assemble Invitation Suite

Once your response card envelopes are addressed, insert them into the main invitation suite, which typically includes an invitation, reception card, and any additional event details. Making sure everything is neatly assembled will leave a lasting impression on your guests.

Conclusion:

By following these six simple steps, you can ensure that your response card envelopes are properly addressed and ready to be mailed out to your guests. Following this process will increase the likelihood that guests send their RSVPs in a timely manner, enabling you to plan your event more accurately and efficiently.